Transcript Highlights:

• So, you're saying if they have documents, they can't really take those documents home.
• For a certain kind of documents home.
• We have various other tools like document management. We use SharePoint to share documents.
• We use DocuSign to route documents for signature.
• <00:40:14.280> for We use DocuSign to route documents for We use DocuSign to route documents

Keywords: Investments in Information Technology Improvement & Modernization Projects Oversight Board will met upon adjournment of both chambers. The time set is noon on YouTube, But the official time will likely vary based on chamber proceedings. Meeting start 00:00:00 Roll Call 00:00:00 Tools for Managing Remote Work Kentucky Personnel Cabinet 00:00:30 Kentucky Transportation Cabinet 00:20:20 Cabinet for Health and Family Services 00:33:10 Housing, Buildings and Construction 00:47:40 Commonwealth Office of Technology 00:56:20, 958, all

Summary: The committee received testimony from Personnel Cabinet Secretary Mary Elizabeth Bailey and Deputy Secretary Robert Long on the state’s telecommuting policy. Bailey explained that telecommuting in the executive branch is governed by a statewide policy requiring eligible employees to work in the office three days a week and telecommute up to two days a week. Eligibility depends first on the position, not the person: public-facing jobs, roles requiring special equipment or insecure document handling, and other duties that cannot be performed remotely are not eligible. Employees and managers must complete training, sign agreements, comply with safety and IT requirements, and telecommuting privileges can be revoked for poor performance or discipline. She said the cabinet audits compliance and that telecommuting has helped maintain services during inclement weather, disasters, and building renovations. Bailey also said about 33% of the workforce is hybrid, 11% telecommutes full-time, and 56% does not telecommute. Members asked about cost savings, eligibility, discipline, and technology requirements. Bailey said she did not have statewide cost-savings figures and referred that question to the Finance and Administration Cabinet. She said employees must have reliable connectivity and appropriate equipment, but there is no fixed broadband speed requirement; if an employee cannot connect, they must come into the office. She also said telecommuting postings indicate whether a position is eligible, and that performance issues are handled through progressive discipline rather than being ignored. Transportation Cabinet officials then described how their agency manages remote work. Deputy Secretary Mike Hancock, along with IT and human resources leaders, said the cabinet follows the executive branch policy and actively manages telecommuting employees through Microsoft Teams, VPN access, daily standups, project tracking, and manager oversight. They said more than 2,600 of the cabinet’s 4,000 employees cannot telecommute because their jobs are public-facing or field-based, while about 35% are eligible to telecommute up to two days per week. The cabinet also has 13 state employees and 94 contract employees working full-time remotely in IT. Officials said telecommuting has improved recruitment and retention, supported emergency response and weather operations, and allowed the cabinet to continue working during storms and other disruptions. Members asked about phone equipment, monitoring, and “mouse jiggler” devices; officials said phones are often forwarded to personal or state devices, Teams shows real-time availability, and managers rely on daily accountability and project management tools to monitor work.

Transcript Highlights:

• So why does it matter if you need to document all this?
• We found OSPI lacks comprehensive documentation of internal controls and data information flow.
• They have not documented exactly how the apportionment calculation is processed.
• We talked about a lack of controls and a lack of documentation.
• We talked about the lack of controls, the lack of documentation, and the lack of personnel.

Summary: The Joint Legislative Audit and Review Committee subcommittee heard a State Auditor’s Office performance audit on the accuracy and reliability of OSPI’s school apportionment system. Auditors said the system, which calculates and distributes K-12 funding using multiple feeder systems and a core apportionment engine, is outdated, unstable, inefficient, and at high risk of failure. They reported weak controls over data input, documentation, oversight, and staffing, and said OSPI relies heavily on manual workarounds, a few knowledgeable staff, and vendor support. In limited testing of three districts, the auditors found the system calculated funding correctly for the 2023-24 school year, but they identified nine small input discrepancies tied to differences between budget materials and state law, which they said could compound into larger dollar amounts. The auditors recommended replacing or modernizing the system and noted that delays in doing so prolong risk. OSPI largely agreed that the current platform needs replacement and said it has been working toward a new system for years. Agency officials clarified that the Legislature requested a feasibility study in 2022, that the study found the system at risk of catastrophic failure, and that funding for a replacement is now in the state IT pool subject to OCIO/OFM gate reviews. OSPI disputed the audit’s characterization of the rounding and budget-law discrepancies, saying the issue was an agency rule and implementation choice, not an error that caused under- or over-allocation. Officials also said the current system is too old to easily absorb future formula changes, but that the planned replacement should be flexible enough to handle a new funding model if the Legislature adopts one. Committee members asked about the amount and timing of the $16 million project funding, whether smaller districts face greater risk, how many times data is entered, and whether the funding formula should be simplified. Auditors and OSPI both emphasized that formula simplification is a policy question for the Legislature, not the audit. Public testimony came from one online witness, who urged full implementation of the audit recommendations and modernization of the system. The subcommittee took no formal vote and adjourned after the presentations and testimony.

Transcript Highlights:

• Second: proponents of the initiative petition, as documented by the Attorney General, again for 30 minutes
• They differ over where the transaction happens, what documentation is required.
• access to the state voter list, how to handle cases where documents are not produced at the polling
• In the section where you come in and you produce your documents, you have your utility bill, you have
• Will come in provisionally to do the ballot if you don't have some documentation, and then they check

Keywords: 995, all

Summary: The Special Joint Committee on Initiative Petitions held a hearing on Initiative Petition 25-01, H.5-001, an act relative to election day registration. The co-chairs explained the Article 48 initiative process and noted that the committee must report on the petition to the legislature. The hearing focused on how election day registration differs from same-day registration, how it is used in other states, and what implementation would require in Massachusetts. Three expert witnesses testified in support of the concept. A Northeastern University political science professor said the research shows election day registration would likely increase turnout, especially among younger voters, renters, recent movers, and other underrepresented groups, while requiring planning, training, and funding. A National Conference of State Legislatures policy analyst described how election day and same-day registration work in other states, including proof-of-residency and ID requirements, provisional ballot options in some states, and the need for updated voter systems and staffing. An MIT election administration professor said the proposal is mainstream, likely popular with Massachusetts voters, and administratively workable if the state addresses workload, wait times, and system integration. Committee members asked about costs, residency documentation, use of Real ID, provisional ballots, rural polling places, and whether election day registration could increase lines or discourage advance registration. Secretary of the Commonwealth William Galvin and volunteer proponent Norma Shulman testified in favor of the petition. They argued that election day registration would help eligible voters who miss deadlines or move before an election, reduce reliance on provisional ballots, and improve participation. Galvin said the proposal includes a 10-day reconciliation period and would likely require additional staffing and possibly technology, but he viewed the reform as worth the cost and consistent with broader election reforms. Shulman said voters she encountered during the signature drive strongly supported the measure and viewed it as common sense. In questioning, Galvin said the measure would help voters who move within a community or arrive at the polls unregistered, and he said many provisional ballots are not counted because of eligibility or registration problems. Opponents from the Massachusetts Municipal Association and the Massachusetts Town Clerks Association argued that while expanding access is important, election day registration would add to already heavy workloads for local clerks, who are managing early voting, vote-by-mail processing, and election-day operations with limited staff and resources. They said any major election change should be developed through the traditional legislative process with direct input from local officials, and they urged caution until municipalities receive more administrative and financial relief. The hearing then moved into the public testimony section, beginning with a representative from Mass for Fair Elections.

Transcript Highlights:

• be truly diligent and then to document be truly diligent and then to document that.<00:52:39.200
• medical language within those documents medical language within those documents to<01:06:26.960>
• <01:07:54.079> sure the IEP documents um and making sure the IEP documents um and making sure
• question of the Arkansas documentation question of the Arkansas documentation that<01:51:30.159>
• within the students IEP documented within the students IEP document,<02:00:19.199> it's<02:00

Keywords: 928, house, all

Summary: The subcommittee opened its second meeting on House Bill 742, which would require catastrophic special education aid to be drawn from the education trust fund, and discussed whether to also examine differentiated aid within the adequacy formula. The chair said the committee had previously heard from HHS/Medicaid officials and now wanted to hear from local special education directors about how the aid system works in practice, including billing, training, data collection, and whether districts handle claims consistently. Members also referenced Arkansas as a possible comparison state and said they hoped to develop ideas by November to address the current funding process. Committee members focused on the current special education aid thresholds and the impact of proration. The chair described the existing formula as requiring districts to absorb costs up to 3.5 times the state average per student, with the state paying 80% from 3.5 times through 10 times and paying above that, and said FY25 appropriated about $34 million while actual claims were about $50.1 million, leaving roughly a $16 million shortfall that caused proration. Members also raised the possibility of lowering the threshold to 2.5 times and asked how that would affect the number of eligible students and costs. Another member asked about how districts decide whether services are education-related or medical-related and how Medicaid or private insurance reimbursement affects later state aid claims. District representatives from Boothby Therapy Services, Bedford, and Guilford introduced themselves and described their roles. Guilford’s director said the district tracks students with paraprofessional support, nurses, transportation, or specialized programming, uses a data system to log every service touchpoint, and tries to maximize both Medicaid and special education aid; she said a lower threshold would likely capture all students with paras or nurses and that rising staffing and service costs would increase the number of students over the cap. Bedford’s assistant director said the district uses a different system, tracks roughly 60 to 80 students a year, and pursues Medicaid and special education aid simultaneously but does not pursue private insurance if it would affect FAPE; she said reducing the threshold to 2.5 times would likely double the number of qualifying students. Members asked follow-up questions about software, data entry, and how districts decide whether to bill Medicaid or seek state catastrophic aid, and the directors explained that their systems log services by staff type and student, with some districts using the same data for both Medicaid and state reimbursement claims.

Transcript Highlights:

• But in the document, it says that the But in the document, it says that the charged<00:09:03.240>
• <00:10:14.320> Um in the charging documents. Um in the charging documents.
• . documents. documents.
• <00:57:51.720> and possession of flagged documents and possession of flagged documents and
• , documents, documents, they<01:44:15.120> say,<01:44:15.880> you<01:44:16.000> know

Keywords: 1183, house

Transcript Highlights:

• You have a one-page document in the packet that was circulated labeled Minnesota Senate Biennial Budget
• Um, that's a document that is required under the Senate rules and approved once every two years by the
• Um, I'd say several things about this document and, of course, ready to take questions.
• Members, do you have questions on this document? Senator Johnson.
• that changes Senate policy document that changes Senate policy 2.40.

Keywords: 1187, senate, all

Transcript Highlights:

• effort to show Kentucky farmers document effort to show Kentucky farmers document uh<00:14:29.680
• But what we saw is they never documented that had not been documented. Actually, was that true?
• this program and trying to uh document this program and trying to uh document over<00:24:05.200>
• published uh over the years to document published uh over the years to document some<00:24:56.159
• :32:46.399> to<00:32:46.559> show document that farm heavily to show document that farm

Keywords: 958, all

Transcript Highlights:

• Details of salaries were not documented.
• However, supporting documentation was not available. This is a repeat finding.
• Adequate supporting documentation was not maintained for all disbursements.
• due to lack of proper documentation.
• due to lack of proper documentation.

Summary: The committee began with prayer and approval of the January 8 minutes, then received updates on delinquent private water and sewer reports. Staff reported that for the 2022 reports, 19 of 43 entities had had their turnback reinstated, while 24 remained in escrow; for the 2023 reports, 59 of 64 entities had filed, leaving five outstanding. The committee also filed a report on Adona, where staff said the city had made enough progress toward substantial compliance with municipal accounting laws to discontinue withholding turnback, and the committee adopted that recommendation. The bulk of the meeting focused on municipal accounting noncompliance cases. Gum Springs and Denning were presented with extensive repeat findings involving budgets not adopted by ordinance or resolution, missing or incomplete bank reconciliations, inadequate receipts and disbursement records, payroll issues, and improper handling of Act 833 funds or other city money. Both cities’ mayors and recorders-treasurers testified about efforts to correct records, obtain training, and work with the Municipal League; the committee voted to start the 60-day turnback-withholding clock for both and then filed the reports. Fargo was deferred because no city representative was present. Additional reports included Green Forest, Elaine, Strong, Brooklyn, Mineral Springs, Rondo, Waldo, Columbia County, and several private water and sewer entities. Strong drew significant concern over missing garbage-bag revenue, improper fund transfers, and deficit balances; the committee deferred that report to the March meeting. The committee also heard investigative or referred reports on the Faulkner County Fair Association, Brooklyn payroll direct-deposit fraud, and other entities with questionable disbursements or recordkeeping. In several cases, staff recommended filing the reports after responses were received; in others, the committee deferred action when responses were lacking or representatives were absent. The meeting ended with a motion to defer a Cross County Rural Water matter so the entity could appear at the next meeting.

Transcript Highlights:

• Details of salaries were not documented.
• Details of salaries were not documented.
• However, supporting documentation... Supporting documentation was not available.
• Adequate supporting documentation was not maintained for all disbursements.
• due to lack of proper documentation.

Keywords: 1204, all

Transcript Highlights:

• um you're eligible for that document um you're eligible for that document thank thank thank you<
• their information to us the document their information to us the document documentation<00:38:01.359
• handy so on the big uh your document handy so on the big uh document<02:39:35.600> if<02:39:35.680
• So that's all I've got for that document.
• questions about this the big document questions about this the big document okay<02:52:57.359>

Keywords: 928, house, all

Summary: The committee first took up HB 129, which would redefine “evidence-based” in public education. Department of Education testimony said the bill’s definition would conflict with the federal definition and be unusually restrictive, potentially affecting curriculum, educator training, and many existing state requirements. The department said it could force a broad overhaul of school programs and create a need for at least one new state position, with local districts likely facing significant unbudgeted costs. Members raised concerns about impacts on federal pass-through funding, curriculum materials, and whether the bill was workable at all. Several members said the proposal would be too costly and difficult to implement, especially during a tight budget cycle. Representative Papovich moved to retain HB 129, and the motion passed 7-0. Members who supported retention said they wanted to set the bill aside because of the scale of the concerns, while also stating they did not support the bill as written. The committee then opened HB 133, dealing with DMV follow-up on residency and licensing issues tied to voting and other interactions. Department of Safety/DMV officials said the bill would require a $40,000 technology update plus a full-time position to handle manual correspondence and review of possible matches, and that postage was not included in the fiscal note. They said the bill’s 60-day residency trigger is vague, that the DMV would be acting outside its normal role by investigating status after the fact, and that the measure could create privacy and operational problems. Members questioned whether the bill would effectively force people to buy a driver’s license to vote, whether non-driver and voter ID options would avoid that concern, and whether the Secretary of State rather than DMV would be the more appropriate agency to handle any follow-up.

Transcript Highlights:

• Invoices and supporting documentation were not provided.
• However, supporting documentation was not available.
• We had no documentation that any payments were made.
• Adequate supporting documentation was not maintained for two invoices in 2023.
• We give them proper documentation.

Summary: The committee approved the prior meeting minutes and then received updates on delinquent water and sewer reports, including seven new reinstatements and a reduction to four remaining delinquent filers. Staff also reported on municipal accounting code noncompliance, removing Denning and Gum Springs from the 60-day clock after improved records were verified, and presenting repeat findings for Fargo, Lead Hill, Alma, Jericho, and Haynes. Members discussed repeated audit problems, the length of time some issues had persisted, and whether towns should be given additional time or face stronger action; motions were made and adopted to place some entities on a 60-day clock or defer action to later meetings. For Fargo and Alma, staff described extensive repeat accounting deficiencies, including missing budgets, bank reconciliations, financial statements, receipts, journals, and supporting documentation. Fargo’s mayor said the town had been understaffed and was beginning to improve its office systems; the committee voted to defer the matter for 60 days and file the report. Alma’s officials said they were trying to correct water audit and accounting issues, and the committee likewise deferred the matter to the August meeting while warning that water-audit delays could jeopardize turnback funds. The committee then reviewed misuse-of-street-funds findings for Jericho and Haynes. Jericho’s police chief and officials explained that traffic fines, drug-related arrests, and other citations had pushed the town over the statutory threshold, while staff clarified that the speed-trap calculation excludes certain add-on fines and is referred to the prosecuting attorney for any action. Haynes officials said repayment problems stemmed from lost revenue and staffing changes, including the loss of the police department, but staff reported the town remained behind on its repayment plan and also owed the IRS. The committee voted to defer the Haynes matter to September and to defer Jericho as well, with members emphasizing the need for consistency and possible broader legislative review of small-town viability. A special report on the Pulaski County Regional Solid Waste Management District drew substantial discussion. Staff cited findings involving board approval of payroll and contracts, credit card documentation, car allowances and personal vehicle use, competitive bidding, and unusually high advertising spending, as well as the sale of trailers and other equipment at low prices. The district director said the board had delegated authority for many expenditures, that personal use was reported for tax purposes, and that advertising was necessary to educate the public about recycling. Members questioned the procurement and disposal decisions and the size of the advertising budget; after discussion, the committee deferred the report to September and asked the director to return. The meeting also included brief deferred reports on Biggers, Gilmore, and Holly Grove, which were filed after local officials described ongoing efforts to resolve long-standing audit and tax issues.

Transcript Highlights:

• Documentation should have been signed by the employee and retained.
• These are the two documents that I'm going to go over.
• There's no documentation as to why they did what they did.
• There's no documentation as to why they did what they did.
• That is, and he may want to address Solan or I can. document here.

Keywords: 908, all

Transcript Highlights:

• <00:39:19.839> or hardto verify forign documentation or hardto verify forign documentation
• identification cards those documents identification cards those documents allowed<00:41:09.480><
• It's well documented.
• It's well documented.
• It's well documented.

Keywords: 1191, senate, all

Transcript Highlights:

• This bill ensures that state agencies cannot quietly regulate Oklahomans through guidance documents that
• And we actually passed legislation last year requiring them to publicly post their documents.
• They'll put out a letter or they'll put out a memo or they'll put out a guidance document.
• If there's going to be any kind of guidance document, whether it's memos or something from the federal
• Policy changes need to go through the legislature, that's us, not be cooked up in guidance documents

Bills: HJR1032, SB1273, SB1433

Keywords: HJR1032, House Joint Resolution 1032, Service Oklahoma, administrative rules, rule repeal, joint resolution, Oklahoma Administrative Code, OAC 670:15-1-10, OAC 670:15-1-14, agency regulation, legislative oversight, Secretary of State, Oklahoma Register, rulemaking, permanent rules, administrative code, guidance transparency, administrative procedures, public inspection, state agency accountability

Transcript Highlights:

• Oh, Senator Hughes on the amendment. position and our possession a document which has been publicized
• Now, the document I read from earlier talked about how someone was. that was non-renewed because they
• I'll read it to you again if you'd like to hear it or I think you've seen the document.
• This is the only document that's been made public.
• Anybody who wasn't shocked by that document, I'm surprised at. And so, respectfully.

Bills: SJR57, SCR8, SB8, SB14, SB24, SB108, SB112, SB125, SB213, SB251, SB315, SB318, SB371, SB378, SB379, SB472, SB487, SB502, SB513, SB565, SB621, SB650, SB689, SB707, SB710, SB761, SB763, SB815, SB854, SB875, SB896, SB916, SB925, SB958, SB961, SB965, SB973, SB987, SB990, SB995, SB1006, SB1018, SB1019, SB1024, SB1026, SB1146, SB1194, SB1198, SB1253, SB1330, SB1343, SB1362, SB1379, SB1497, SB1498, SB1527, SB1532, SB1547, SB1596, SJR36, SJR12, SJR57, SCR22, SCR12, SCR8, SB565, SB765, SB62, SB666, SB707, SB888, SB687, SB847, SB1248, SB14, SB1006, SB504, SB925, SB995, SB857, SB305, SB296, SB284, SB815, SB1379, SB1497, SB1499, SB1498, SB241, SB304, SB621, SB1023, SB1024, SB686, SB112, SB371, SB204, SB609, SB670, SB502, SB850, SB854, SB413, SB1362, SB1346, SB1033, SB1220, SB1073, SB810, SB987, SB1539, SB447, SB875, SB406, SB985, SB965, SB1119, SB1505, SB24, SB1194, SB1253, SB1215, SB1532, SB1302, SB856, SB650, SB583, SB673, SB213, SB681, SB1172, SB1252, SB378, SB1343, SB608, SB487, SB955, SB957, SB988, SB990, SB1019, SB1021, SB1120, SB251, SB958, SB761, SB541, SB315, SB379, SB1018, SB1737, SB266, SB1415, SB1527, SB125, SB599, SB1330, SB53, SB916, SB896, SB1352, SB973, SB785, SB710, SB472, SB1450, SB1502, SB1566, SB414, SB1062, SB1547, SB961, SB1038, SB513, SB578, SB711, SB746, SB942, SB1404, SB1448, SB1738, SB108, SB8, SB318, SB507, SB533, SB689, SB1026, SB1349, SB1355, SB1433, SB1434, SB1596, SB1403, SB1198, SB1146, SB763, SB667, SB1059, SB617, SB1567, SB503, SJR37, SB16, SB310, SB311, SB396, SB505, SB1209, SB1210, SB1470, SB264, SB924, SB1029, SB1185, SB1202, SB1358, SB1364, SB1569, SB1697, SB1376, SB1228, SB519, SB878, SB1350, SB462, SB1535, SB827, SB1585, SB207, SB1207, SB1619, SB1396, SB920, SB1484, SB1273, SB1741

Keywords: central bank digital currency, CBDC, Federal Reserve, digital dollar, digital currency, cashless payments, financial privacy, cybersecurity, government surveillance, financial surveillance, money laundering, terrorism financing, illicit finance, banking policy, monetary policy, payments system, commercial banks, Texas Legislature, concurrent resolution, federal reserve digital currency

Transcript Highlights:

• I saw the documents from the working group, Representative Pinto.
• This document that we're about to vote on after it's already been signed.
• <00:52:29.040> backdating falsifying documents backdating falsifying documents backdating
• > came<00:52:32.079> out documents and those things came out documents and those things
• <00:55:57.440> of letter and providing documentation of letter and providing documentation

Transcript Highlights:

• I received the document now. It's unclear to me who wrote this document.
• because they go through the document because they go through the document that<00:12:08.560>
• um the document the bullet document<00:29:36.080> section<00:29:36.440> one<00:29:37.440
• <00:30:37.279> and time to you know get documents and time to you know get documents and things
• <03:43:54.080> of document of document of five<03:43:56.920> okay<03:43:57.920> the<

Keywords: 928, house, all

Summary: The House Finance Division Three work session on February 21, 2025 focused on the Division of Medicaid Services budget. The chair opened with procedural guidance, noting the division’s role is to make recommendations to the full Finance Committee, that the budget must be balanced, and that members should track possible amendments ahead of a March 26 target for House Bills 1 and 2. Members also discussed the importance of using official budget documents and online resources, and the chair said no motions would be taken at this session. A major early topic was concern over a five-point Medicaid policy document and the timing of House Bill 2. Representative Tarki objected that the document appeared to be an unofficial draft and argued that significant Medicaid policy changes should have been transmitted by February 15 under state law. He said the lack of an official, posted document raised transparency concerns because the changes could affect tens of thousands of residents. Committee leadership responded that the five-point document was a working document, that it would be posted online within minutes, and that House Bill 2 is often delayed while the Office of Legislative Services finalizes and formats the governor’s proposed trailer bill. DHHS Chief Financial Officer Nathan White and Medicaid Director Henry Litman then began the budget presentation. White said the committee would use the PowerPoint as the document of record, starting with the governor’s operating budget pages 885-893, and noted that Medicaid is the largest accounting area in the state budget. He said the governor’s budget reflects about $60 million in reductions within the Medicaid area, with Granite Advantage handled off-budget and another $10 million in reductions there, for roughly a $70 million difference overall. Members asked whether the comparison was being made against an efficiency budget or a prioritized-needs budget, and White said the department could look at it different ways. The presentation then outlined Medicaid’s role in New Hampshire: it provides health coverage, serves as the state’s direct interface with the federal Centers for Medicare & Medicaid Services, and helps finance related services such as long-term supports, school-based services, adult dental coverage, and re-entry programs for people leaving correctional settings. White also reviewed enrollment and program context, saying New Hampshire has about one in seven residents enrolled in Medicaid, making it the fourth smallest Medicaid program in the country by enrollment, and described recent efforts such as youth re-entry and the Medicaid unwind after the end of the federal continuous coverage period. He said the state had to process more than 238,000 redeterminations after the public health emergency and that the department tried to avoid unnecessary coverage loss during that transition.

Transcript Highlights:

• So why does it matter if you need to document all this?
• We found OSPI lacks comprehensive documentation of internal controls and data information flow.
• They have not documented exactly how the apportionment calculation is processed.
• We talked about a lack of controls and lack of documentation.
• We talked about the lack of controls, the lack of documentation, and the lack of personnel.

Keywords: 904, all

Summary: The committee heard a State Auditor’s Office performance audit on OSPI’s school apportionment system, which distributes K-12 funding to districts. Auditors said the system and its underlying 2008-era infrastructure are outdated, unstable, inefficient, and at high risk of errors or failure. They also found weak controls over data input, documentation, oversight, and monitoring, with heavy reliance on a small number of staff and vendor knowledge. In limited testing of three districts, the system calculated 2023–24 funding correctly, but auditors identified small discrepancies between state budget inputs and underlying statutory language and said broader system risks remain unresolved. JLARC members asked about the scope of the district testing, whether smaller districts face greater risk, the meaning of the funding discrepancies, and whether the system could support a future change to a simpler per-student funding formula. Auditors said the discrepancies were small but could compound into millions statewide, and that the audit did not evaluate broader policy questions or alternative system owners. They recommended OSPI modernize or replace the system and address current control weaknesses while the new platform is developed. OSPI officials largely agreed that the current platform needs replacement and said a feasibility study completed in 2024 found the system at catastrophic risk of failure. They clarified that the Legislature had approved up to $16 million in the state IT pool for the project, but that funding is released through gated oversight and not all of it had yet been appropriated for the current biennium. OSPI disputed the auditor’s characterization of some rounding and budget-law issues, saying the calculations were consistent with agency rules and legislative inputs, and explained that some manual workarounds are used to handle newer statutory requirements. One member of the public testified in support of modernizing the system and strengthening controls. The committee then adjourned.

Transcript Highlights:

• And then finally, establish recordkeeping: document expenditures and the justifications for them.
• And then finally, establish recordkeeping: document expenditures and the justifications for them.
• And then finally, establish recordkeeping: document expenditures and the justifications for them.
• <00:09:10.920> and all about documentation and all about documentation and recordkeeping<00
• <01:02:34.640> from through so quality documentation from through so quality documentation

Keywords: 1187, senate, all

Summary: The Senate Finance Committee met on January 9, 2025, to focus on internal controls, fraud prevention, and legislative oversight of state agencies. Legislative Auditor Judy Randall explained Minnesota’s internal control framework, based on the GAO Green Book, and described five core controls: assigning responsibility, separating duties, restricting access, maintaining policies and procedures, and keeping records. She tied each control to examples from recent audits, including DHS’s Medicaid provider debt recovery, the Minnesota State Academies’ travel reimbursement issue, privileged access at the Minnesota State Lottery, missing mileage-verification procedures at the Board of Firefighter Training and Education, and weak documentation in the Board on Aging’s senior nutrition program. Deputy Legislative Auditor Jod Mson Rodriguez then presented a new follow-up report on implementation of prior recommendations from 2022 through 2024, including special reviews. She said the office gathers agency documentation, evaluates progress, and categorizes recommendations from implemented to not applicable, while noting that some items require more work to verify and that this reflects OLA capacity rather than agency performance. Examples included the Department of Commerce, where some policy changes were verified but further work would be needed to confirm consistent investigator compliance, and the Metropolitan Council, where more data analysis would be needed to determine whether bonus payments were properly earned. She also noted that a legislature-directed recommendation to require grant manager training had not been implemented. Overall, OLA reported that state agencies had implemented or partially implemented close to 70% of its recommendations, while the legislature had implemented or partially implemented about 40% of recommendations from the last three years. Members generally praised the office’s work and discussed how agencies respond after reports are issued. Senator Westrom raised concerns about a recent media report on alleged fraud in CCAP, and Randall said OLA was aware of the issue but could not discuss details. Senator Draheim asked about post-report agency engagement, and Randall and Rodriguez said follow-up varies, with some agencies seeking private meetings and others engaging less, but that the follow-up process often prompts further discussion and improvement.

Transcript Highlights:

• reference to that among the documents reference to that among the documents that<00:20:03.600>
• <00:42:29.079> in ex exemption language for documents in ex exemption language for documents
• in the documents um the documents<00:42:41.359> context documents context documents context um
• associations could you in fact document associations could you in fact document all<01:14:26.480
• have been told to share the documents have been told to share the documents but<01:49:29.040>

Keywords: 928, house, all

Summary: The Judiciary Committee opened its hearing with a procedural discussion about a forthcoming Monday hearing, and the chair confirmed that any amendment deemed non-germane would be made public in advance and included in the calendar. The committee then took up House Bill 6, which would replace the word “citizen” in the Right-to-Know law with “any person,” allow requesters to specify the format of records, and expressly reference preliminary drafts circulated to a quorum or majority of a public body as disclosable material. The sponsor said the bill was intended to clarify existing law, remove uncertainty after a Rochester-related dispute over requester eligibility, and make records easier to obtain electronically unless doing so would be impossible, unusual, unduly burdensome, or harmful to recordkeeping integrity. Testimony was mixed. Cordell Johnston, speaking for himself as a municipal attorney, opposed most of the bill, especially the requirement that records be delivered electronically or by mail, arguing that out-of-state or out-of-country requests can be fishing expeditions that impose significant burdens on towns and clerks. He said local residents already can obtain records at town hall and that many municipalities voluntarily email records as a courtesy, but should not be required to mail large volumes of material. He also said the preliminary-draft language was unnecessary because such drafts are already covered when circulated to a quorum or majority. Representative Alexander raised concerns about the breadth of “any person,” potential abuse by bad actors, and the cost to municipalities, while Representative Peternell asked about whether the bill should account for nonresident property owners and business owners. The sponsor responded that limiting requesters by residency would not meaningfully stop abuse and said he did not know the bill’s fiscal impact, though he suggested it might improve efficiency. Yil Biset of the ACLU of New Hampshire testified in support of HB 6, calling it a modest and reasonable transparency measure. He said the preliminary-draft language was acceptable and consistent with existing exemption language in the public-meeting and documents statutes, and he said he was not aware of foreign-bot document requests occurring in New Hampshire. He also noted that current law already requires electronic disclosure when records exist electronically and can reasonably be provided that way. No vote or final committee action was taken in the portion of the meeting provided.